Collection Development Policy

Contents

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Library Objective

The primary mission of the Sarah Lawrence College Esther Raushenbush Library is to collect, maintain, and preserve materials needed to meet the research needs of students and support the undergraduate and graduate curricula.

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Community Profile

Sarah Lawrence College is a private, coeducational institution located in Westchester County, outside of New York City, with roughly 1,400 undergraduates and 300 graduate students. Although undergraduates do not select an official major, they are offered a wide range of courses in the Humanities, Social Sciences, Creative Arts, and Natural Sciences. Masters degrees are offered in Dance, Writing, Women's History, Human Genetics, Health Advocacy, Art of Teaching, Child Development, and Theatre. The student-to-faculty ratio at the school is 9:1, ensuring that students will build close relationships with professors and other students in small classes.

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Responsibility for Collection

The library has a collection development committee composed of staff members from the Access Services, Technical Services, Reference, Visual Resources, Music, and Interlibrary Loan departments. The committee meets once a month and is responsible for general oversight of the library's acquisitions and removal procedures

Presently the acquisition of new items for the library is divided among the staff based upon areas of subject specialization. These selectors utilize a variety of methods to build the circulating collection, including:

Sarah Lawrence College students, faculty, and staff may suggest items for purchase by filling out a brief form located on the main page of the library's website. Decisions will be made by the reference librarians based upon whether the item fits the collection's current needs. If a suggestion is unable to be purchased, the patron who suggested the item will receive a response from a librarian explaining the decision on the matter.

The College's reference librarians serve as liaisons to the faculty, and work together to best meet student needs. The liaisons make it a point to keep in touch with the faculty in their assigned subject areas, as new developments in the field and/or program can signify alterations to the library's collection. Faculty input is highly valuable, and librarians make it a point to communicate with them regarding optimal library purchases. It is the responsibility of the Reference Librarians to add to and maintain the reference collection, as well as the library's online databases.

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General Collection Guidelines

The library bases its purchase decisions on whether it meets the main objective detailed above – support of the undergraduate and graduate curricula. According to the Carnegie Classification of Institutions of Higher Education, Sarah Lawrence is a “Baccalaureate college of the Arts & Sciences,” and not a “research university.” As such, the Library collection reflects this status. Thus, items are purchased for faculty and staff if the library staff believes that the materials in question will benefit undergraduate and graduate students.

While the library will collect some popular or general interest materials as they relate to the research needs of students, its status as an academic library prevents it from maintaining a large collection of popular works typically found in a public library. Patrons are invited to visit the nearby Bronxville, Yonkers, or New York Public libraries, as well as to utilize Sarah Lawrence's Interlibrary Loan system to acquire materials not in the College's collection.

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Selection Criteria

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General Selection Practices

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Government Documents

The library was designated a selective depository of U.S. government information in 1969.  Currently, 1555 item classes are chosen reflecting a selection rate of 18%.  Areas of emphasis include census statistics, health, education, labor, foreign affairs, and Congressional hearings.  The collection, located on the lower level of the library, consists of both paper and microform materials and is arranged by the SuDoc Classification system. While much of the collection does circulate, there are many items within that do not.  We are presently engaged in a project of replacing tangible items with electronic equivalents.  The library and its staff abide by the law governing depositories and follow the regulations and instruction issued by the Superintendent of Documents. 

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Gifts

The library gladly accepts donations but cannot guarantee that the item in question will be added to the collection. Donations will be held to the same standards for inclusion as purchased items. If the item is not added to the collection, the library retains the right to handle the book in the manner that best fits its needs.

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Faculty and Special Collections

In order to showcase books published by tenured Sarah Lawrence College faculty, we maintain a special Faculty Collection on the main floor of the library. Books in that collection are kept in a locked glass cabinet and can be accessed by asking the staff member at the information desk for assistance. These items do not circulate, but can be used for research purposes in the library. There is a copy of every book in the faculty collection in the general circulating collection as well.

The library also maintains a small Special Collection consisting of expensive items, limited editions, fine bindings, and books susceptible to theft or damage.  These volumes are also kept in locked glass cabinets and can be accessed by asking the staff member at the information desk.  Items in the Special Collection do not circulate, but can be used for research purposes in the library.

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Format Statements

The library is committed to collecting materials in the formats deemed most relevant to the college curriculum. In addition to print materials, the library will acquire microform, DVDs, audio, and any other formats as needed. The library will maintain viewing rooms furnished with the hardware necessary to utilize non-print formats.Collection Evaluation and Maintenanc

In order to maintain a current and pertinent collection, the library staff frequently evaluates the collection to ensure that it continues to meet the user population's needs. Faculty are often consulted during these evaluations and offer useful input on discarding and replacement decisions.

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Collection Evaluation and Maintenance

In order to maintain a current and pertinent collection, the library staff frequently evaluates the collection to ensure that it continues to meet the user population's needs. Faculty are often consulted during these evaluations and offer useful input on discarding and replacement decisions.

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Deselection Criteria (weeding)

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Collection Locations

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Intellectual Freedom

Sarah Lawrence College pledges to uphold the tenets of intellectual freedom as denoted in the following documents of the American Library Association:

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Challenge Statement

The library strives to cultivate a collection that recognizes and respects a broad range of viewpoints. As a result, it is possible that some materials might be deemed controversial and offend certain patrons. Patrons retain the right to register their disapproval of an item with the library staff. A challenge form is available at the information desk, which a patron can fill out and submit to be reviewed by library staff. Following the review the patron will be notified of the library's decision regarding the challenged item.

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Policy Creation

Created August, 2010, by Janet Alexander, Katelyn Angell, Kristina Bucher, Geoffrey Danisher, Angelica Freitas, Sharlene Prasad, Charlotte Price, Carl Reglar, Bobbie Smolow, and Barbara Walzer.

Updated December, 2010.

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Revision/Review History

The collection development policy will be reviewed on a yearly basis each summer by library staff and changes will be made as needed.

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